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Home My WebLink AboutREF-4236.22 Dates for Required Reports of Grades and Marks in Secondary Schools 2026-2027.edited.pdfLOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction Page 1 of 6 June 3, 2024 TITLE: Dates for Required Reports of Grades and Marks in Secondary Schools 2024-2025 NUMBER: REF- 4236.20 ISSUER: Frances Baez, PhD Chief Academic Officer Division of Instruction John Vladovic, EdD Executive Director Division of Instruction DATE: June 3, 2024 PURPOSE: The purpose of this reference guide is to provide the dates for reporting student progress to parents during the 2024-2025 school year. It also outlines the instructions for completing the grade reporting process. MAJOR This reference guide replaces REF-4236.19, with the same title, dated CHANGES: June 26, 2023. Grade entry dates for the 2024-2025 school year have been updated. All schools must issue the first, second, and third progress reports and the final report card. Academic grades and marks for work habits and cooperation, shall be entered on all reports. Parent Conference dates have been added to Attachment A. For further information please see BUL- 1353.2, Grading and Marking Practices and Procedures in Secondary Schools, dated February 26, 2024. INSTRUCTIONS: The following guidelines apply. I. DESCRIPTION A. Grade Reports 1. Grade reports enable students, parents, and staff to identify subject areas where improvement is needed or where progress and academic achievement have occurred. Teachers have the responsibility to communicate with parents whenever student achievement is not commensurate with the content standards identified for each course. Counselors have the responsibility to communicate in a timely manner with parents concerning students’ progress towards graduation and culmination (see BUL-2537.8, Individual Graduation Plan (IGP) for All Secondary Students, dated May 22, 2023). ROUTING Deputy Superintendent of Instruction Region Superintendents Region Administrators of Instruction Region Directors Region Counseling Coordinators Secondary School Principals Assistant Principals Secondary Counseling Services Teachers Support Staff LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction Page 2 of 6 June 3, 2024 2. Grades for all students who have been enrolled in a school for 15 or more academic days shall be reported to parents during the four regularly scheduled reporting periods each semester. 3. All schools are required to issue the first, second, third progress reports and the final report card. The four required marking reports apply to all secondary schools. B. Required Grading Reports All schools are required to issue the first, second and third progress reports and the final report card. Academic grades and marks for work habits and cooperation, shall be entered on all reports. For academic grades, A, B, C, D, or F must be recorded. For work habits and cooperation marks, E, S, or U must be recorded on all reports. Progress Reports are interim reports which indicate to students and families specific action steps needed to improve student progress and proficiency in academic grades and marks for work habits and cooperation. 1. First Grading Report: At week 5, satisfactory progress can be indicated by the letter “M” to communicate “Meeting Standards” in the first grading report. The grade “M” is not used in the second, third, or final grading report. 2. Second Grading Report: All cumulative subject grades, marks for cooperation and work habits, and cumulative absences and tardies must be recorded on this mid-term report card. 3. Third Grading Report: All cumulative subject grades, marks for cooperation and work habits, and cumulative absences and tardies must be recorded on this progress report card. Teachers are responsible for communicating with parents whenever a student is not meeting the standards of the course and/or there exists the possibility of failure. Entering a “D” or “F" and comment code “In danger of failing/not meeting promotion standards” in the academic grade on the third grading report for a school on a traditional calendar is considered adequate notification for issuing a Fail on the final report card. For schools on a “four-by-four” (4x4) schedule, entering a “D” or “F” and comment code “in danger of failing” on the equivalent progress LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction Page 3 of 6 June 3, 2024 report is considered adequate notification for issuing a Fail on the final report card. In addition, a mark of “U” in work habits and/or a mark of “U” in cooperation must be posted on the third grading report. Cumulative attendance is reported. 4. Final Grading Report: All cumulative subject grades, marks for cooperation and work habits, and cumulative absences and tardies must be reported. This is the final grade that will be uploaded to the student transcript. C. Options Schools 1. Options schools may issue a “M” on the first, second and third progress report to indicate that the student is meeting course standards (earning a “C” or better), or a grade of A, B, C, D, or Fail may be entered. Grades of N, I and P may not be used. Marks for cooperation and work habits, and cumulative absences and tardies must be recorded. 2. In addition, for Options schools only, the final grade report may be left blank and comment #21 (indicating that the course is in progress) used if the student will continue to work on the course into the next semester. If the course has been completed, a grade of A, B, C, D or Fail must be entered. Grades of N, and I may not be used. Marks for cooperation and work habits, and cumulative absences and tardies must be recorded. D. Entering Grades in MiSiS Refer to https://www.lausd.org/Page/6215 for detailed instructions for entering grades in MiSiS. E. Schoology Gradebook Refer to https://www.lausd.org/plsresources for instructions on how to utilize Schoology gradebook. Grades from Schoology will “passback” Into MiSiS through the “MiSiS Grade Passback” application in Schoology. Schools must select the grading period from the dropdown. II. PROCEDURES A. Timeline for reporting grades and marks at secondary schools using MiSiS: LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction Page 4 of 6 June 3, 2024 1. First Day: The window opens for entering grades and marks into MiSiS. 2. Last Day: The window closes for entering grades and marks into MiSiS. Teachers or office staff print the “Teacher Verification of Marks- Secondary” Report with signature line. Teachers sign the report indicating grades and marks are true and accurate and then submit the report to the office for filing. 3. Next Day: The day after the window for entering grades and marks into MiSiS closes; staff prints, sorts, and prepares the report cards for distribution. Staff mail or otherwise distributes progress reports. After midterm and final grades and marks are reported, eligibility rosters are printed and made available to those supervising extracurricular or co-curricular activities. B. The marks reporting window spans a weekend to allow teachers maximum flexibility in entering grades and marks. It is important that teachers submit grades prior to the closing of the window. Administrators must ensure that all grades are submitted within the required grading window. C. For changes to MiSiS grade entry dates, schools must inform the Region Director and complete the “MiSiS Grading Period and Grade Entry Window Change Request” (Attachment C) including the required signatures and submit the completed form to the MiSiS team via MyIT/Remedy. Grade entry or reporting date changes will be updated in the Learning Management System (LMS), Schoology, one business day after MiSiS approves and processes the request. III. REPORTING DATES FOR SECONDARY SCHOOLS ON A TRADITIONAL TWO-SEMESTER SCHEDULE Parents should be notified as early as possible within each marking period regarding their child’s progress. Early identification of academic difficulties and early intervention are key to academic progress. All secondary schools on a traditional two semester calendar offering a 20-week semester must issue the first, second, third progress reports and the final report card. For the dates of fall and spring semester grade reports, see Attachment A, Grade Reporting Dates 2024-25, Secondary Schools on a Traditional Two-Semester Schedule. See Instructional Calendar for the 2024-2025 School Year LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction Page 5 of 6 June 3, 2024 IV. REPORTING DATES FOR SECONDARY SCHOOLS ON A “FOUR BY-FOUR” (4 X 4) SCHEDULE Secondary schools on a “four-by-four” (4 X 4) schedule will have two- grades and marks reporting periods for each quarter (mester). Notification of a possible failure must be provided to parents at the earliest possible date and no later than three weeks before the end of the final mark report for the quarter (mester). For the dates of fall spring semester grade reports, see Attachment A, Grade Reporting Dates 2024-25, Secondary Schools on a “Four-by Four” Schedule. Please share Attachment A, Mark Reporting Dates, with teachers and counselors. See Instructional Calendar for the 2024-2025 School Year V. EXTRA CURRICULAR/CO-CURRICULAR ACTIVITIES ELIGIBILITY DATES A. All schools must adhere to the eligibility dates. For the eligibility dates for the 2024-25 school year, see Attachment B, Extra Curricular/Co- Curricular Activities Eligibility Dates. B. Students receiving grades of “D” or Fail on the required progress reports should be notified they are in danger of losing their eligibility for extracurricular activities. Refer to BUL-767.1, Participation in Extracurricular and Co-Curricular Activities, dated July 20, 2007, for further information. C. Students enrolled in Adult School, ROP, or other programs held outside the regular school day, must receive grades in such courses no later than the first day of a marking period for use in determining eligibility. Grades received in such courses after the first day of a marking period cannot be used during that eligibility period but may be used in determining eligibility for the next marking period. D. Detailed information regarding athletic eligibility can be found in BUL- 6429.3, Athletic Rules and Regulations, dated July 9, 2018. E. Please share Attachment B, Eligibility Dates, with the Athletic Directors, coaches, sponsors of extracurricular activities, and counselors. REF-4236.20 Division of Instruction Page 6 of 6 June 3, 2024 LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE RELATED BUL-767.1 Participation in Extracurricular and Co-Curricular Activities RESOURCES: dated July 20, 2007 BUL-1353.2 Grading and Marking Practices and Procedures in Secondary Schools, dated February 26, 2024 BUL-2537.8 Individual Graduation Plan (IGP) for All Secondary Students, dated May 22, 2023 BUL-3491.1 Homework and Makeup Assignments in Grades K-12, dated May 9, 2012 BUL-6429.4 Athletic Rules and Regulations, dated August 18, 2024 ASSISTANCE: For additional information, contact your Region Counseling Coordinator: Region/Office Counseling Coordinator Phone E-mail Region East Gardenia Gonzalez Eiman Hernandez (323) 224-3100 gxg0944@lausd.net exh6016@lausd.net Region North Yolanda Jimenez Angelica Streif (818) 654-3600 yolanda.jimenez@lausd.net axs03761@lausd.net Region South Barbara Politz Gina Kim (310) 354-3400 blp2505@lausd.net gxk1383@lausd.net Region West Maria Whittington (310 914-2100 maa8635@lausd.net Virtual Academies Elizabeth Kane (213) 241-2231 elizabeth.kane@lausd.net Division of Transitional Programs (Options Schools) Nancy Chavez (213) 241-2540 nchave2@lausd.net ATTACHMENT A LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction June 3, 2024 GRADES AND MARKS REPORTING DATES 2024-2025 SECONDARY SCHOOLS ON A TRADITIONAL TWO-SEMESTER SCHEDULE Fall Semester MiSiS Grades and Marks Reporting Window First Day Last Day Back to School Window August 27 -September 20 Progress Report 09/05/2024 09/13/2024 Midterm Report 10/2/2024 10/11/2024 Parent Conference Window October 14 – October 25 Progress Report 10/31/2024 11/08/2024 Final Mark Report 12/05/2024 12/13/2024 Spring Semester MiSiS Grades and Marks Reporting Window First Day Last Day Parent Conference Window February 18 – February 28 Progress Report 02/06/2025 02/14/2025 Midterm Report 03/13/2025 03/21/2025 Progress Report 04/23/2025 05/02/2025 Open House Window March 10 – May 23 Final Mark Report 05/12/2025 06/10/2025 SECONDARY SCHOOLS ON A “FOUR-BY-FOUR” (4 x 4) SCHEDULE Fall Semester MiSiS Grades and Marks Reporting Window First Day Last Day Back to School Window August 27 -September 20 First Mester Midterm Report 09/05/2024 09/13/2024 Final Mark Report 10/2/2024 10/11/2024 Parent Conference Window October 14 – October 25 Second Mester Midterm Report 10/31/2024 11/08/2024 Final Mark Report 12/05/2024 12/13/2024 Spring Semester MiSiS Grades and Marks Reporting Window First Day Last Day Parent Conference Window February 18 – February 28 First Mester Midterm Report 02/06/2025 02/14/2025 Final Mark Report 03/13/2025 03/21/2025 Second Mester Open House Window March 10 – May 23 Midterm Report 04/23/2025 05/02/2025 Final Mark Report 05/12/2025 06/10/2025 • NOTE: For schools that are on an alternative 4x4 block schedule (that apply for a state physical education waiver and need to have a minimum of 18 weeks in a semester) the first day of instruction for the 2024-2025 school year will be on 08/12/2024. For select pilot schools on an early start calendar, the first day of instruction for the 2024-2025 school year is either 08/05/2024 or 08/06/2024. All schools are required to have 183 days of instruction. ATTACHMENT B LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE REF-4236.20 Division of Instruction June 3, 2024 EXTRA CURRICULAR/CO-CURRICULAR ACTIVITIES ELIGIBILITY DATES Fall Semester Wednesday, 10/16/2024 Wednesday, 12/18/2024 Spring Semester Wednesday, 03/26/2025 Sunday, 06/15/2025 Grades changed after these dates will not change a student’s eligibility. Grades for summer coursework completed prior to the first day of school may be used for fall eligibility. All other credit recovery and Winter/Spring Plus coursework will only be included if reported before the eligibility deadlines above. Please share these eligibility dates with your Athletic Directors, Coaches, Sponsors of extracurricular activities, and Counselors. Students receiving marks of “D” or Fail on the required progress reports should be notified that they are in danger of losing their eligibility for extracurricular activities. Refer to BUL-767.1, Participation in Extracurricular and Co-Curricular Activities, dated July 20, 2007, for further information. REF-4236.20 Division of Instruction June 3, 2024 ATTACHMENT C LOS ANGELES UNIFIED CHOOL DISTRICT REFERENCE GUIDE MiSiS GRADING PERIOD AND GRADE ENTRY WINDOW CHANGE REQUEST DUE on or before the last day of the grading window. Note: All fields are required. Please print or type all information. Date: School Name: Location Code(s): Phone Number: Fax Number: Principal Name: Employee Number: Please check the reasons for requesting a change to your school’s grade reporting dates in MiSiS:  Districtwide Network (WAN) Issue  Local Area Network (LAN) Issue  Power Outage  Other (Explain): Instructions: Please complete the following table and indicate the requested grading period change and/or the requested grade entry date change. You can submit additional request forms if you need more room. The change to the grade entry dates will only affect users of the Teacher Portal. Grading periods must total 183 days. NOTE: The dates of one grade entry window cannot overlap with the dates of another grade entry window. Grading Period Date Change Grade Entry Date Change Start Date End Date # Days Term Start Date End Date Name of UTLA Chairperson Signature of UTLA Chairperson Name of Principal Signature of Principal Principal’s LAUSD Email Address Region Director Signature of Region Director Please submit the completed form to the MiSiS team via MyIT/Remedy on or before the last day of the grading window. Please allow 1-2 business days for your request to be processed. Would you like to receive email notification that your request was received?  YES  NO OFFICE USE ONLY: Approved: ___________________Date: _____________________ ________________